The Productive Professional's Guide to Generative AI

Real Workflows, No Code, No Hype.

JUNE 11, 2025

What We'll Actually Do Today

My workday is a mix of writing, making decks, meetings, and constant context-shifting. This workshop is for people like us. We won't cover high-level AI strategy or deep tech. Instead, I'll show you specific, practical demos that combine common SaaS tools and smart prompting to get real work done efficiently. Today is about building personalized workflows that fit your reality.

Core Workflows & Demos

Six practical ways to integrate AI into your daily tasks.

DEMO 1

Voice to Memo on the Move

Use your voice to capture and structure thoughts quickly, turning raw ideas into polished memos.

Get Wispr Flow → Get Superwhisper for iPhone →
DEMO 2

Perplexity for Trusted Search

Go beyond standard search with AI that can answer questions using focused, priority sources.

Try Perplexity Pro
DEMO 3

NotebookLM for Knowledge Mapping

Upload your documents to have AI generate summaries, answer questions, and even create an audio podcast from your material.

DEMO 4

Second Brain on ChatGPT: Meeting to Email/Memo

Automatically transcribe meetings and use a detailed prompt to instantly draft polished, context-aware follow-up emails.

Try Fathom Video
DEMO 5

Second Brain on ChatGPT: Hiring Support

Feed a job description, company values, and a resume to your AI to generate specific screening questions and emails.

DEMO 6

Coach on ChatGPT: Coding Skills

Develop an interactive AI coach that uses expert methods and your personal learning log to give you targeted feedback.

Key Concepts & Gotchas

Guiding principles for getting the most out of these tools.

Three Things to Remember

  • ChatGPT is not Google.

    It's a reasoning engine. Use it to synthesize, create, and transform information, not just find it.

  • Make prompts reusable.

    Build a personal library of your best prompts. This saves time and ensures consistent, high-quality results.

  • Collect context on yourself.

    The more personal data and examples you provide, the more personalized and useful the AI's output becomes.

The Big "Gotcha": These Are Self-CHECK Tools

You are the final quality control. The AI is only as smart as the context and review you provide. Always check for hallucinations, laziness, or nonsensical answers. Verify critical information before using it.

AI Usage Evolution

Frequently Asked Questions

Answering the questions about models, cost, and adoption.

Yes, absolutely. Different models excel at different tasks. Some are better at creative image generation, others at logical reasoning or coding. The best model often depends on your specific use case, which is why it's valuable to try a few.

I have long term subscriptions to Perplexity, v0, Cursor, ChatGPT, Gemini, Claude, and Fathom. I try a lot of tools as they launch, but these are the ones that I use regularly.

Yes! We do training for organizations and offer consulting services to help you re-imagine your business processes with both human and AI agents working together. We can help you decide what to buy & maximize, what to build, and help you implement and roll out everything.

Email me at stef@thinkingmachin.es or add me on LinkedIn.